REGULAR MEETING MINUTES
EAGLE HARBOR TOWNSHIP BOARD
April 14, 2003
CALL TO ORDER AND PLEDGE OF ALLEGIANCE: Supervisor Douglas Sherk, at the Eagle Harbor Township Hall in Eagle Harbor, called the regular meeting of the Eagle Harbor Township Board to order at 7:00 p.m. on April 14, 2003. Supervisor Sherk led the Pledge of Allegiance.
MEMBERS PRESENT: Trustee Lantz, Trustee Ellis, Supervisor Sherk, Treasurer Johnson, Clerk Olson
AGENDA APPROVAL AND ADDITIONS:
Dunes - Marshes Land- Move from Supervisor’s Remarks to New Business.
Add to Supervisor’s Remarks- Fritz Kesanen.
MM/S Johnson/Ellis to accept the agenda with additions. 5 Ayes, 0 Nays - Agenda was approved.
CONSENT AGENDA APPROVAL
- Approve minutes of March 10, 2003 Regular Meeting
- Approve minutes of March 10, 2003 Budget Hearing
- Approve minutes of March 18, 2003 Special Board Meeting with Water Committee
- Accept Treasurer’s Report
- Approve Payment of Bills
Add $48.43 to AT&T billing for general service for total of $89.78, and a total General Fund expenditure of $3,730.88.
MM/S Lantz/Ellis to approve Consent Agenda with additions to payment of bills.
5 Ayes, 0 Nays – Consent Agenda approved.
SUPERVISOR’S REMARKS AND CORRESPONDENCE:
- Fritz Kesanen – New owner of the gravel pit plans to expand business to include black dirt, sand and gravel. Equipment to be kept on site.
- Land Updates
- Eliza Dam Project – A letter was sent to Walt Arnold requesting cooperation in preserving Eliza Dam and Lake. We hope Trout Unlimited can lead us to some type of funding.
- Long Lake Refuge – New NAWCA Project – Lake Superior Land Co. offered Township 350 acres instead of our original request to purchase a 130-acre parcel. NAWCA will approve only half of that (176.3 acres) for funding this year, which is okay with Lake Superior Land Co. We can submit the rest (173.3 acres) to NAWCA in 2004 for consideration. It was recommended that we not do put DNR Trust lands at risk by using that purchase as match.
- Taking Wing Award Recipients – Re NAWC Wetlands – NAWCA awarded Eagle Harbor Township a plaque recognizing contributions that improve wetland habitat for waterfowl.
- Compactor Maintenance Contract – The maintenance contract follows board recommendation that any bills in excess of $1,000.00 require prior Township Board approval.
- Water Grant Correspondence – The board has accepted Mike Hohner’s offer of assistance in applying for grants.
- YSI Taxes (Evered) – Delinquent taxes for 2001 were paid. Taxes for 2002 remain delinquent.
- Water Rate Correspondence – Ann Johnson will answer the letter from Fred Kellow. Discussion revealed that no charge for water is included in the $40.00 user rate minimum quarterly charge. Comment was made that term "minimum charge" should be changed to "basic charge" to avoid confusion.
- Ham Radio Recognition – many people do many things voluntarily for our community. Recently, phone service was interrupted, allowing no emergency service contact. Dennis Royce came forward and patched through emergency phone service for our use when regular service was interrupted. MM/S Lantz/Johnson to send letter of recognition to Dennis Royce. 5 Ayes, 0 Nays. Motion carried.
BEACH COMMITTEE – Fred Geis – No Report
CEMETERY COMMITTEE – Ginny Schubert – Fencing is completed and has been stored until we have nicer weather. Ann Johnson made request for copies of published obituaries for enhancement of cemetery records.
SEXTON COMMENTS –Mike Braman – Several burials are planned for this spring and summer.
COMMUNITY BUILDING– Nancy Clarkson - No Report
FIRST RESPONDERS – Bruce Olson – Request was made for key to access Township Hall. First Responders require access to obtain emergency equipment as needed.
HAZARD MITIGATION COMMITTEE – Kris Callog and Bruce Olson attended classes and feel that information imparted could be utilized in reorganization following hazard.
HEBARD PLAT COMMITTEE – Jeane Olson – Committee continues to work on a one to one basis to obtain all necessary signed line agreements from residents.
LAND USE COMMITTEE – Inactive
911 COMMITTEE – Doug Schubert – No Report
PARK COMMITTEE – George Hite – No Report
RECREATION COMMITTEE – Barb Sickler – No Report
SOLID WASTE COMMITTEE – Doug Schubert – Junk Jettison Day scheduled for Sunday, July 27th, 2003. Funds have been budgeted. "Paper products only" sign needed for burn barrel. Doug Schubert to order sign that will be posted on post near burn barrel.
VOLUNTEER FIRE DEPARTMENT – Mike Radigan – Mike is exploring possibility of grant/loan options through Rural Development. Volunteer Fire Department is meeting with board members on a periodic basis to explore primary needs for community, with a fire truck being the first priority. Mike informed meeting that Wallace Phaire, a newer member of the fire department is currently serving in Kuwait.
WATER COMMITTEE – John Wakeman – Supervisor Sherk met with John Wakeman about the need for water increases.
WATER SYSTEM OPERATOR – Rick Finke – Water Samples are fine. Prisoners will dig to identify water leak. Water billing adjustments to be made to Robert Black, Tom Ellis, Frank Carlton and Neil Harri after water was kept running. Other adjustments will be considered upon request.
WELLHEAD PROTECTION – Rick Finke – No Report
- Generator - MM/S Johnson/Ellis to table. 5 Ayes, 0 Nays. Motion carried.
- Sewage Treatment Land – Letter of March 15th to Lake Superior Land Co. requested contract to purchase land (155 acres, more or less of land at a cost of $152,000.00) with various payment options. Doug to notify attorney for purchase options, and will have information by next board meeting. MM/S Lantz/Ellis to table pending attorney opinion. 5 Ayes, 0 Nays. Motion carried.
- Little Grand Marais – No report from Little Grand Marais . Supervisor Sherk reviewed steps to be taken prior to set up of special assessment district; i.e.: a proper petition; the Engineer’s statement; then presented to the Board for a vote. MM/S Olson/Lantz to table. 5 Ayes, 0 Nays. Motion carried.
- Don Keith Letter – Road Commission – Statutes indicate three people are elected for six-year terms. Don feels these people should be elected from three different districts, but it has been determined that is not a legal option, so there is no need for action.
- Gratiot Lake Road Sealcoat – Copy of letter sent to Road Commission March 17th. $7,500.00 has been budgeted as our share in the sealcoating project at Gratiot Lake. No action taken at this time.
- Keys for First Responders – MM/S Johnson/Ellis to provide keys to First Responders to be used for access to Township Hall. 5 Ayes, 0 Nays. Motion carried.
- Water Use Charges for Township – Township water usage is not metered. It is recommended that the Township pay fees as follows: Township Hall to pay a total of $620.00 per year. To be paid from the General Fund (includes Fire Hall). Community building to pay a total of $520.00 per year to be paid from the General Fund. Cemetery to pay a total of $500.00 per year to be paid from Cemetery Fund. Regarding question of hydrant tap payment for fire use as in other communities; there appears to be little value here due to the lack of pumping volume, due to not having a water storage tank as other areas have. MM/S to accept fees as noted. Roll call vote. Johnson- Aye, Sherk- Aye, Ellis- Aye, Lantz- Aye, Olson- Aye. 5 Ayes, 0 Nays. Motion carried.
- Spring District Meeting – Doug Sherk, Tom Ellis, Ann Johnson and Jeanne Olson plan to attend the MTA Spring Meeting May 20, 2003, in Houghton, MI at the Best Western.
- Resolution re: State Police – State Police are requesting a resolution of support of police services in townships in rural areas. The sheriff supports this resolution that opposes reducing or eliminating Michigan State Police presence in townships. MM/S Olson/Lantz to adopt resolution. Roll call vote: Sherk- Aye, Johnson- Aye, Olson- Aye, Ellis- Aye, Lantz- Aye. 5 Ayes, 0 Nays. Resolution adopted.
- Master Plan Grant Agreement – The township board has been notified by the Michigan Coastal Management Program that the Grant Board has approved our application. MM/S Johnson/Olson to authorize Doug Sherk to sign grant agreement. 5 Ayes, 0 Nays. Motion carried.
- Letter of Support – Letter received from Jean Ellis requests our support of an application for a historical grant needed to complete work on St. Anne’s church in Calumet. The grant would provide funds to be used for bringing the building up to fire code. MM/S Ellis/Lantz to write letter of support. 5 Ayes, 0 Nays. Motion carried.
- Township Official Exchange Program – No action taken.
- Water System – Software Backup - Ivan Fisher currently prepares Township Water Department billing. Ivan is the only person who knows the system. The board members discussed having funds available to purchase backup software. The cost of such software is about $800.00. MM/S to put necessary funds back into budget for Water System billing program. Roll call vote: Ellis– Aye, Johnson– Aye, Sherk– Aye, Lantz– Aye, Olson– Aye. 5 Ayes, 0 Nays. Motion carried.
- Dunes- Marshes Land – Due to Governor Granholm, there is further review required on all grants, but we have to sign the agreement now pending, that expected final approval on May. Doug has been told that after final grant approval, when purchase agreement has been signed and when $60,000. in donor funds are paid as down payment, funding will be received for purchase. The board discussed adding wording to the purchase agreement closing date that would protect us in the event the agreement is not approved. Doug will discuss this with the Township attorney. MM/S Johnson/Lantz to grant Doug Sherk authorization to proceed with grant agreement, with an addition to the purchase agreement that would release us from the closing date on the purchase if grant funding were denied. 5 Ayes, 0 Nays. Motion carried.
ZONING VARIANCE REQUESTS- None
PUBLIC COMMENT- Don Keith – Mr. Brown, State Representative will be present at the Keweenaw County Courthouse from 10:00 a.m. to 12:00 p.m. on Wednesday. Sky Warn Weather Service program will be held at the Keweenaw County Courthouse on Tuesday afternoon (from 2 p.m. to 4 p.m.), and evening (from 6:30 p.m. to 8:30 p.m.).
MM/S Lantz/Ellis to adjourn. 5 Ayes, 0 Nays – Meeting adjourned at 8:34 p.m.
Ruth C. Black
Eagle Harbor Township Deputy Clerk
- CERTIFICATION –
I, the undersigned, Ruth C. Black, the duly qualified and appointed Deputy Clerk for the Township of Eagle Harbor, Keweenaw County, Michigan, DO HEREBY CERTIFY that the foregoing is a true and complete copy of certain proceedings taken by the Township Board of said Township at a regular board meeting held on the 14th day of April, 2003.
Ruth C. Black
Eagle Harbor Township Deputy Clerk