MEMBERS
PRESENT: Trustee Lantz, Treasurer Johnson,
Supervisor Sherk, Trustee Ellis, and Clerk Olson
AGENDA APPROVAL AND ADDITIONS:
· Add to Correspondence: LLR3 (Handout)
· Add to Remarks: Keweenaw Mountain Lodge Update
· Add to New Business: Board of Review Appointment
MM/S Olson/Johnson to approve the agenda
with additions. 5 Ayes, 0 Nays - The Agenda was approved with additions.
·
Approve minutes of December 8, 2003 regular
meeting
·
Accept Treasurer’s Report
·
Approve Payment of
Bills
MM/S Lantz/Johnson to
approve Consent Agenda
1.
Correspondence
·
Land Updates
o
Nawca & LLR2 -
Turned Down by NAWCA
o
Dunes Marshes Easement
Agreement and Update – Purchase Agreement has been signed for 360 Acres behind
Sand Bay
·
Road Commission Budget
·
Fire Truck
Correspondence - Letter from George Hite
·
Eagle River Watershed
Project
·
Mobil Home Taxation
Reform
·
MI Dept of Corrections
Rate Increase
2.
Remarks
·
Master Plan Update –
Master Plan Grant has been cancelled.
·
Update Building
without a Permit – Prosecutor has been notified by building inspector Jim
Heikkila that in the Greenwood case the deadline for obtaining permits has
passed and no sewage permits have been obtained.
·
WUPPDR Census Update
·
BOR Training will be
in Marquette on February 24 and will be paid for by the Township. Travel and
meals will be paid for also.
·
Fire Truck Grant/Loan
Update - Supervisor Sherk has met with Rural Development and signed all papers
necessary to continue to qualify for the Grant and Loan. This does not commit
us to accepting the funds but will hold the funds in reserve for us for 365
days.
·
Keweenaw Mountain
Lodge Update – A hearing was held at the County Court House on winterizing the
Mountain Lodge. Commissioner Keith has asked that the Township Board give him
some direction and advice. The Township Board feels that more information is
needed in order to make a decision.
COMMITTEE
REPORTS
·
BEACH COMMITTEE
– Fred Geis – No Report
·
CEMETERY
COMMITTEE – Fence costs have been received and will be discussed under old
business.
·
SEXTON
COMMENTS –Mike Braman - No Report
·
COMMUNITY
BUILDING – Jeane Olson – Reservations have been coming in for the summer and
the calendar is filling up. The Art Classes have been cancelled because the
person making the arrangements will not be here until later in the summer.
·
FIRST
RESPONDERS – Bruce Olson – Supervisor Sherk will be writing a letter of
commendation to Dave Mitchell, Brian Wagner and Mike Healy for their efforts in
the cold-water rescue at Gratiot Lake in December.
·
HAZARD
MITIGATION COMMITTEE - Kris Callog – The County Emergency Plan is on CD Rom.
Kris is hoping to have a meeting at a later date.
·
HEBARD PLAT
COMMITTEE – Jeane Olson – No Report
·
LAND USE
COMMITTEE – This committee will be renamed “Zoning Advisory Committee” and
members will be most of the original Land Use Planning Members. George Hite
will be Chairman and Doug Sherk will be Board Liaison. The deadlines for
information have been extended.
·
911 COMMITTEE
– Ginny Schubert – Everything is in place. The new phone book has about 100
errors in it but it will not be reprinted. The Post Office still has not
released the new addresses.
·
PARK COMMITTEE
– George Hite – We are waiting for estimates on signs.
·
RECREATION
COMMITTEE – Barb Sickler – No Report
·
SOLID WASTE
COMMITTEE – Doug Schubert - Doug
Schubert and Gary Tallon will be handling the duties at the Solid Waste site in
Mike Braman’s absence.
·
VOLUNTEER FIRE
DEPARTMENT – Mike Radigan – A Statement of Concern was read by Mike Radigan
stating that life and property protection should be the most important aspects
of the Township’s responsibility. Eagle Harbor Township covers an area of 45
square miles and has over 300 dwellings and the Fire Department is responsible
for covering this area. We have fully trained fire fighting personnel, much
updated equipment and mutual aid relationship with surrounding townships. We
have one adequate pumper tanker and need another. Mike requested that the
Township Board take responsibility to accept the grant and fund another truck
by setting up a special assessment district. Mike also stated that the Fire
Department would not take responsibility for tragic consequences as the result
of not being adequately prepared due to a popular vote.
·
WATER
COMMITTEE – John Wakeman - No Report
·
WATER SYSTEM
OPERATOR – Reid Rastello –Everything is running A-OK. Let run policy will be put in effect during cold periods. Please
read your meter before and after the let run period.
·
WELLHEAD PROTECTION –– No Report
OLD
BUSINESS
·
Solid Waste Signs – MM/S Sherk/Ellis to table
because estimates will not be in until February. Motion carried unanimously.
·
Traffic Signs –Report from County not available
yet. MM/S Lantz/Johnson to Table. Motion carried unanimously.
·
Recreation Area Signs – Estimates will not be in
until February. MM/S Sherk/Ellis to table. Motion carried unanimously
·
Cemetery Plot Fence – MM/S Johnson/Olson to drop the project of Cemetery Plot
Fencing. Vote 3 ayes, 2 Nays. Motion
Carried.
·
Fire truck Options and Supervisors Survey Results
– Supervisor Sherk explained what the Board legally could and could not do in
presenting the fire truck project. Supervisor Sherk reported that 240 informal
Supervisor Fire Truck Surveys were sent to voters and 84 were returned with 25
“no” responses and 59 “yes” responses. Over 450 were sent to property owners
who were not voters. 118 surveys were returned with 53 “no” responses and 65
“yes” responses. Supervisor Sherk pointed out that the number of voter “yes”
responses were less than the number of “yes” votes for the fire truck millage
in August. Based on the results of the survey Supervisor Sherk felt there was
no real evidence of change from the August special election and recommended
that we not have another special election and we should not now establish a
special assessment district for a fire truck. Ed Stoneman, Fireman stated that
the 1980 fire truck has long been unsafe and unreliable and probably can’t be
repaired. The front axle needs to be replaced but would cost between $10,000
and $12,000 and the battery and/or starter need to be replaced. The Board noted
that the truck passed a safety inspection in August of 2003 and suggested that
these things should be taken care of.
MM/S Johnson/Sherk to table a decision on the fire truck until June.
Motion carried 4 Ayes, 1 Nay
NEW BUSINESS
·
Water Clerk resignation
– Ivan Fisher has resigned as Water Clerk effective December 31, 2003. MM/S
Olson/Lantz to hire Ann Johnson as new Water Clerk effective January 1, 2004 at
the same salary of $75.00 per month. Roll Call Vote - 4 Ayes, 1 Abstain. Motion
Carried. Ann has spent about 40 hours setting up the new Water Billing System.
MM/S Lantz/Ellis to pay Ann $15.00 per hour for the 40 hours for setting up the
program. Roll Call Vote 4 Ayes, 1 Abstain.
·
Set Budget Workshop
and Budget Hearing Dates - Budget Workshop will be held on Saturday, January
24, 2003 at 9 a.m. and all committee Chairmen will be notified. The Budget
Hearing will be Monday, March 8. 2003 at 6:30 p.m. before the regular Board
meeting. Both meetings will be open to the public. The Workshop will be posted
and the hearing will be noticed in the newspaper.
·
USDA Resolution –
Recommendation by Jim Yoder to pass a Management Reports Resolution that
provides for audits, budget and financial statements to Rural Development in
case we are able to accept the Grant and Loan funds. Supervisor Sherk again
stated that this action and other necessary paperwork action to keep these
funds available for us does not commit us to buying a new fire truck. MM/S
Lantz/Olson to pass the resolution. Motion passed unanimously with a roll call
vote.
·
Insurance review –
Hannula Agency will be contacted to set up an informal review of our insurance
needs. We will try to set it for the same day as the Budget Workshop when most
of our personnel will be on hand. Clerk Olson will contact Hannula to set it
up.
·
Board of Review
Appointment =- MM/S Johnson/Olson to appoint Barbara Been to the Board of
Review to fill the vacancy left by Ron Kowalewski. Motion passed Unanimously.
ADJOURNMENT
·
MM/S
Olson/Lantz to adjourn. Motion carried
unanimously. Meeting adjourned at 9:26 p.m.
__________________________________
Jeane Olson, Clerk
Eagle Harbor Township
- CERTIFICATION –
I, the undersigned, Jeane Olson, the duly qualified and elected
Clerk for the Township of Eagle Harbor, Keweenaw County, Michigan, DO HEREBY
CERTIFY that the foregoing is a true and complete copy of certain proceedings
taken by the Township Board of said Township at a regular board meeting held on
the 12th day of January, 2004.
__________________________,
Jeane Olson, Clerk
Eagle Harbor Township