CALL TO ORDER AND PLEDGE OF ALLEGIANCE: Supervisor Douglas Sherk, at the Eagle Harbor Community Building in Eagle Harbor, called the regular meeting of the Eagle Harbor Township Board to order at 7:00 p.m. on September 8, 2003. Supervisor Sherk led the Pledge of Allegiance.

MEMBERS PRESENT: Trustee Lantz, Treasurer Johnson, Supervisor Sherk, Trustee Ellis, Clerk Olson

• Additions to Correspondence: Bridge Permit to DEQ Permits, and Attorney General Correspondence on Tax Sale Land.
• Add to new business: FYI handout to Dunes Marshes Conservation Easement, Water Committee Recommendations and Salary Resolution.

The Agenda was accepted with additions.

CONSENT AGENDA APPROVAL

MM/S Lantz/Ellis to approve Consent Agenda

5 Ayes, 0 Nays – Consent Agenda approved.

• We have received responses to our letters to Congressmen requesting help with our water system funding. All of them have shown interest in our situation.
• MTA and membership is supporting the Election Consolidation Bill. No action is needed from the board at this time.
• DEQ permits have been issued for projects at Lake Medora and Gratiot Lake. These permits are on file at the Township Office. The Township does not have the opportunity to have comment on these permits.
• The millage for a fire truck and other emergency services was defeated 81 to 67 with 62% of the registered voters voting at the special election on August 12. .
• Information on Land Updates was provided to the Board for action in new business
• Alzheimer Association has contacted the Township to see if there is any interest in forming an affiliate group. There is a posting at the Township Hall.
• The Generator installation is nearly complete and should be operational this week.
• The plumbing system has been explored with a camera to see if there was an installation problem. The piping has been installed properly and there is no physical problem to cause clogs. Problems are probably caused by water saver toilets and users not allowing water tank to fill completely between flushes. Signs will be posted to educate users.
• Property that was offered to the Township for tax sale will probably be taken off the auction list.

• BEACH COMMITTEE – Fred Geis – No Report

• CEMETERY COMMITTEE – Ginny Schubert – No Report
• SEXTON COMMENTS –Mike Braman - No Report

• COMMUNITY BUILDING– Jeane Olson - Ann Johnson reported that a Donation has been received for use of the piano.

• FIRST RESPONDERS – Bruce Olson – Ann Johnson reported that a donation has been received from a grateful patient.

• HAZARD MITIGATION COMMITTEE – Kris Callog – The Committee is waiting to hear from WUPPDR. Office of Emergency Management is assembling a Hazmat Unit Vehicle.

• HEBARD PLAT COMMITTEE – Jeane Olson – No Report

• LAND USE COMMITTEE – Inactive

• 911 COMMITTEE – Ginny Schubert – Enhanced 911 System will be operable on Friday, September 12, 2003. Residents receiving rural mail delivery will be notified by the post office of their new addresses. New addresses should be posted on their mailboxes. House number signs will be provided and installed by County 911 committee at no charge to the resident. Residents receiving mail at P.O. boxes will be informed of their property address through Township officials. House number signs will be provided by the County 911 committee at no charge. Questions may be addressed to Jane Pelto, 337-3471 or Ginny Schubert, 289-4607. Notice will be posted at the Township Hall.

• PARK COMMITTEE – George Hite – No Report

• RECREATION COMMITTEE – Barb Sickler – Thanks to Jim Wachowski for painting the slide. Thanks to everyone who worked at the hot dog stand, bake sale & for all donations. The new slide and a bench have been ordered.

• SOLID WASTE COMMITTEE – Doug Schubert - Ann Johnson reported that CableAmerica has paid its lease payment for the year.

• VOLUNTEER FIRE DEPARTMENT – Mike Radigan –Ann Johnson reported that a private donation has been received.

• WATER COMMITTEE – John Wakeman - Review of Water Committee recommendations that will be acted on under new business.

• WATER SYSTEM OPERATOR – Reid Rastello/Joe Monroe – 2 major leaks have been repaired – Water tests okay.

• WELLHEAD PROTECTION –– No Report

• Fire Truck Grant Response – Supervisor Sherk has met with Jim Jackson from Rural Development. Letter of intent to meet Conditions for the $50,000 grant and need for Loan has been signed which does not obligate us to a final commitment. Supervisor Sherk requested a motion to proceed as necessary to keep our options open short of making a final commitment for either the USDA-RD Grant or Loan. MM/S Johnson/Lantz Motion carried unanimously.
• VFD Reimbursement for Election – Cost of Special Election for millage for fire truck and other emergency services was $1458.82. Should fire Department reimburse the general fund for this expense? Trustee Ellis said that the cost of elections should be paid from the general fund. No action taken.
• VFD reimbursement for Generator – Total cost of the generator was $6200. The Fire Department offered to reimburse the general fund one half of the cost of the generator up to $3000. This item was included in their current fiscal year budget. MM/S Ellis/Lantz to accept reimbursement of $3000 from VFD Fund for the generator. Motion carried unanimously.
• Resolution of Indemnification – This document allows the Township to provide legal services for officers and employees in the event legal action is taken against them for injuries incurred as a result of performing their duties, or for conduct in the course of employment if the employee felt he was acting in the scope of his authority. MM/S Johnson/Ellis to adopt this resolution. Resolution adopted by a unanimous roll call vote.
• Dunes Marshes Conservation Easement – Michigan Coastal Management Program has now rejected our request for a Lien option in place of a Conservation Easement. Supervisor Sherk discussed the difference between a Lien and a Conservation Easement. Supervisor Sherkreported that granting of the Grant is conditional upon placement of the Conservation Easement. Cost of the Conservation Easement would be $5000 to $10000, which the Coastal Management Plan has agreed to pay in a phone conversation with Supervisor Sherk. MM/S Johnson/Ellis to direct and allow Supervisor Sherk to negotiate a conservation easement with a land conservancy. Motion carried unanimously.
• Water Fund Budget Amendments – Adjustments have been made to the Water Fund Budget Income due to the increased income from a raise in the water rates. Expenditures for Backup Water Operator Contract, Supplies, Telephone and Water Operator License Expense needed to be increased also. MM/S Johnson/Sherk to accept the amended budget. Motion carried unanimously.
• Water Committee Recommendations –

1. Notify the property owner by certified/return receipt mail when illegal hookups exist and that they must not be used and must be corrected within 2 months or water service will not be continued or turned on until our water operator has verified that the situation has been corrected. MM/S Ellis Lantz. Motion carried unanimously.
2. Notify all present and future water users that we have been informed that it is a Class C felony offense and a health hazard to our water system for anyone other than our water operators to turn their water on or off at our curbside valve. They should be advised that the Township can detect when this has been done in most cases and that the user will be held legally accountable even if they hired or had someone else do it for them. MM/S Johnson/Olson. Motion carried unanimously.
3. It is also suggested that notification of #1 above be included with #2 to all water users, along with an explanation of our turn/off policies and how to arrange to have the water turned on or off. Since water operators as our employees can no longer enter residences or businesses to "open" or "close" their systems the owners/users are responsible for having someone be there at the time of turn on to inspect their own systems for leaks or open lines, etc.; and after turn off for draining their own systems.

• Salary Resolution – Motion to pay Maintenance person $10 per hour plus mileage at the Township rate. MM/S Ellis/Lantz Motion carried unanimously with a roll call vote.

ZONING VARIANCE REQUESTS- None

PUBLIC COMMENT- Public comments were made during discussion of Fire Truck Grant Response.

• MM/S Johnson/Ellis to adjourn. Motion passed unanimously. Meeting adjourned at 9:04 p.m.